CFOtech Asia logo
Technology news for Asia's CFOs and financial decision-makers
Story image

Six ways enterprise information management delivers ROI

By Contributor
Fri 22 Jul 2022

Article by M-Files A/NZ alliance and partner manager Chris Smith.

Data is essential to the operations and growth of all enterprises; however, organisations often have so much data that important information can be lost or forgotten. Employees struggle to find files when project documents are distributed across multiple information repositories, and up-to-date information can be almost impossible to find without a system to structure these disconnected siloes.

Although unstructured data without an efficient way to search it can derail efficiency, accuracy, and responsiveness in an organisation, this data is the fuel that organisations require to grow and reach new opportunities. Harnessing this data with an information management platform can overcome challenges around finding the right information at the right time and help organisations operate at speed.

The data that businesses need for daily operations is constantly evolving. However, as an organisation retains more content, this can put a strain on the business’s capacity and workflows as employees struggle to work with content effectively. With a streamlined, efficient way of organising this information, businesses can fully leverage their data and content, focus more effectively on innovation, and turn opportunities into growth.

An information management platform can offer operational improvements across a range of areas, including business productivity, document management, remote and hybrid working situations, and security.

There are six ways information management delivers ROI:

1. Recover lost business productivity

When employees need to dedicate hours in their day to finding information and documents, it hampers their productivity which can, in turn, affect proposals, planning, and customer experiences and even lead to missed project deadlines and lost profits. The information employees need could be hidden in email inboxes, network folders, cloud applications, or siloed on one person’s desktop. However, sifting through the piles of data across all of these applications can take a staggering amount of time. Using an information management platform can connect disparate repositories, organising content with metadata, so employees can have a streamlined, easier way of finding the information they need.

2. Improve organised folder efficiency

Rather than store physical folders, with printed documents and hardcopy letters, digitalised documents save physical space and provide employees with easier access. Digitalising documents has been a focus for many organisations during the past two years and delivers benefits for information sharing, archiving, and remote collaboration.

Through a comprehensive information management platform, digital documents can be intelligently organised and backed up by automation. This eliminates the need to store hardcopy documents as it captures electronic signatures and scanned documents, and provides employees with the most recent version of a file, fast search capabilities, and sophisticated document sharing.

3. Automate workflows

Through automation, employees can shift managing manual, inefficient processes such as document review and approvals, and invoice processing, to a platform that automatically takes care of these tasks. This means that employees’ time can be freed up for more value-adding and important tasks while still having complete visibility into tasks that have been automated.

4. Ensure a flexible working strategy

Remote and hybrid working models are becoming more widely adopted because, although some businesses are starting to return to offices, many are changing the way they once worked to be more flexible and adaptable for employees.

With staff shortages one of the biggest hurdles organisations are facing, having a working model that can support employees no matter where they need to work is a big drawcard for talent. With the right document management system in place, businesses can enable a flexible working strategy without hindering productivity or collaboration.

5. Improve teamwork

Teamwork and collaboration are key ingredients for any successful organisation. This can create a workplace community, stimulate creativity, improve productivity, and provide employees with a sense of morale.

Through an information management platform, staff can communicate efficiently and share documents easily. It also lets staff access and work on the most recent documents, eliminating the frustration and time it takes to recreate a document that has been accidentally siloed. A document management system can foster cohesion and ensures that teams are aware of processes, deadlines, and other important information.

6. Minimise the security risks

Organisations need to always remain vigilant about document security, ensuring that information is stored in a secure way to avoid risks and breaches. This includes ensuring that information is shared and accessed securely within an organisation.

An information management platform that offers enterprise-grade security can provide a layer of protection from both external and internal threats. It should employ audit trails, federated authentication, enterprise file encryption in transit, and intrusion detection, while also providing user access management features to restrict internal access to confidential information.

As the volume of data within organisations increases, now is an essential time to consider how this can be managed effectively. By incorporating a content management system, organisations will be able to see an almost-immediate return on investment through automation. These capabilities will become even more essential for the business to remain competitive, fast, and agile in the new business environment and provide even better customer experiences.

Related stories
Top stories
Story image
Artificial Intelligence
Appier achieves historically high growth rate of 56% YoY
"Our strong momentum over the past two quarters underscores Appier's significant growth alongside our customers."
Story image
Ransomware
Sophos reveals latest ransomware trend impacting orgs
Sophos has announced in a new whitepaper that Hive, LockBit and BlackCat, three prominent ransomware gangs, consecutively attacked the same network.
Story image
Digital Transformation
Why it is imperative to keep up with technology advancements
Technology is constantly evolving, which is why digital transformations can often be complicated. What legacy items stay? Will the new and old work together? Or is there a whole new system that we need to introduce?
Story image
Tech job moves
Tech job moves - Fastly, INX, Kinly, SmartBear & Vectra AI
We round up all job appointments from July 29 - August 12, 2022, in one place to keep you updated with the latest from across the tech industries.
Story image
Augmented Reality
TeamViewer remote access software integrated into RealWear Cloud
TeamViewer has announced a major expansion of its partnership with RealWear, a leading provider of assisted reality wearable solutions for frontline industrial workers. 
Story image
APAC
Automation to take over 63 million jobs in APAC by 2040 - report
Forrester forecasts that working populations in the five largest economies in APAC are more at risk of physical robot automation than in Europe and North America.
Story image
10 Minute IT Jams
Video: 10 Minute IT Jams - An update from Incode Technologies
Jonathan Andresen joins us today to discuss the identification and authentication solutions offered by Incode.
Story image
Malware
Bitdefender identifies 192 active ransomware families worldwide
Bitdefender says the most prevalent of the 192 active ransomware families was WannaCry, which accounted for 42% of detections.
Story image
Cloud
TBC Bank decreases time to market for new offerings by 40%
TBC Bank has reduced time to market for new and enhanced products and services by 40% since implementing Kong Enterprise, the cloud native API platform. 
Story image
Skills gap
Diversity, inclusion essential to fill IT industry skills gap
Companies say that recruiters have to search harder and wider for talent, unlocking untapped potential to fill the skills gap.
Story image
Data
Hazelcast launches beta release of new serverless offering
Hazelcast Viridian Serverless speeds up app development, simplifies provisioning, and enables integration of real-time data into applications.
Story image
Internet of Things
AI-Link chooses Keysight offering to validate 5G performance
AI-Link has chosen Keysight Technologies' 5G test tools for end-to-end performance validation of cloud-native 5G radio access network (RAN) equipment.
Story image
Rubrik
Gartner names Rubrik Leader in 2022 Magic Quadrant
Rubrik has been positioned by Gartner as a Leader in the 2022 Magic Quadrant for Enterprise Backup and Recovery Software Solutions.
Story image
Partnership
NCS, FPT Software launch Strategic Delivery Centre in Vietnam
The new partnership is designed to support increasing demand for high quality digital services across the region.
Story image
Pure Storage
Pure Storage named leader in GigaOm report for Kubernetes storage
Pure Storage named the leader for the third consecutive year by GigaOm Radar Report for enterprise Kubernetes storage.
Story image
Tech job moves
Tech job moves - Cohesity, Equinix, IDC, Proofpoint & Xero
We round up all job appointments from July 29 - August 5, 2022, in one place to keep you updated with the latest from across the tech industries.
Story image
Palo Alto Networks
New study reveals opportunistic behaviour of cyber criminals
"Ransomware attackers are also becoming more organised [...] as they engage with cyber criminals and the victimised organisations."
Story image
Infrastructure
IBM expands Power10 server line for business modernisation
IBM has recently announced a significant expansion of its Power10 server line with the introduction of mid-range and scale-out systems.
Story image
Hybrid Cloud
The essential guide to digital transformation by SolarWinds
Digital transformation is a buzzword thrown around all the time by companies, but what does it actually mean and why is it important? SolarWinds breaks it down.
Story image
Gartner Magic Quadrant
Gartner positions Commvault as Leader in 2022 Magic Quadrant
Gartner has named Commvault a Leader in its 2022 Gartner Magic Quadrant for Enterprise Backup and Recovery Software Solutions report.
Story image
Tablets & laptops
HP unveils new devices and solutions to enhance hybrid workplaces
HP has introduced a variety of new devices and solutions, which they say are designed to connect people and provide better experiences when dealing with hybrid work.
Story image
Artificial Intelligence
Oracle unveils AI-powered application to automate sales
Oracle has unveiled the next generation of Fusion Sales, an application that automates sales and identifies the opportunities worth pursuing.
Story image
Remote Working
Four-day week: Perceptions across Asia Pacific and Japan
Workers across APJ want to be empowered to do their best work, wherever and whenever they want.
Story image
Amazon Web Services / AWS
Sapporo City selects Nutanix Cloud Clusters on AWS
The city first used a hyper-converged infrastructure (HCI) solution from Nutanix to modernize and improve the efficiency of its on-premise datacenter.
Story image
SaaS
Viavi updates Observer platform to simplify cloud monitoring
Version 18.8 simplifies cloud monitoring with data centre-like visibility, bringing two key capabilities to cloud-based applications and deployments.
Story image
Indusface
Why enhancing bot protection for web and API endpoints matters
The trouble with bots is that they aren’t all bad. Unfortunately, this can make it challenging to detect malicious bots that find their way into your system and threaten your business.
Story image
Enterprise
Fortinet reports second quarter 2022 financial results
“We delivered strong revenue and billings growth in the second quarter driven by an increase in the number of transactions larger than one million dollars."
Story image
Cybersecurity
Qualys develops EASM capabilities for Cloud Platform
"Qualys unique approach to EASM is integrating the internal and external asset data from CyberSecurity Attack Management with its VMDR solution into a single view."
Story image
Gartner
Veeam named Leader in enterprise backup and recovery
"We believe our innovation and ability to execute validates our solid standing as the #1 trusted provider of modern data protection."
Story image
Hybrid Cloud
ERP implementations biggest concern for customers - report
"Companies are setting a higher bar for their ERP providers to deliver on more than just the technology itself."
Story image
Fintech
SC Ventures launches fintech startup for retail banking
SC Ventures has launched Appro, a fintech startup, to simplify the retail banking user journey, aiming to foster greater efficiency in application processes for retail banking products.
Story image
Appointments
Tech job moves - Checkmarx, Kinly, Syniti, Trellix & WalkMe
We round up all job appointments from July 22-28, 2022, in one place to keep you updated with the latest from across the tech industries.
Story image
Compliance
Why security needs to shape your journey to the cloud
It's estimated that 80% of workloads could be in the cloud in the next few years. How can you make all that data secure?
Story image
VMware
Latest VMware threat report reveals truth about deepfakes
"Cyber criminals have evolved. Their new goal is to use deepfake technology to compromise organisations and gain access to their environment."
Story image
Robotic Process Automation / RPA
Gartner names NICE a Leader in 2022 Magic Quadrant
NICE has been recognised as a Leader in the 2022 Gartner Magic Quadrant for Robotic Process Automation (RPA) research report.
Story image
SaaS
Exclusive: The Access Group shares the benefits of embracing SaaS
In today's rapidly changing working environments, efficiency and productivity are surefire ways to create business growth and success.
Story image
Document Management
TrustRadius gives M-Files two document management awards
TrustRadius has recognised M-Files with both a 2022 Best Feature Set and a 2022 Best Relationship award in document management.
Story image
scam
Classiscam threat expands to target leading platforms in Singapore
Researchers at Group-IB have uncovered that Classiscam, a sophisticated scam-as-a-service operation, has expanded to Singapore.
Story image
Gartner Magic Quadrant
Gartner names Lookout a Visionary in 2022 Magic Quadrant
Gartner has recognised Lookout as a Visionary in the 2022 Magic Quadrant for Security Service Edge (SSE) and one of the top three offerings in the 2022 Gartner Critical Capabilities for SSE report.
Story image
Robotic Process Automation / RPA
Gartner anticipates RPA software revenue of US$2.9 billion
Gartner predicts global robotic process automation (RPA) software revenue to reach US$2.9 billion in 2022, an increase of 19.5% from 2021.
Story image
Ransomware
Majority of execs in SEA anticipate ransomware attacks
Kaspersky's study uncovers that more than half believe a ransomware attack against their business is too small to worry about.
Story image
Data
NOVATION releases cloud-based solution to maximise value of data
NOVATION has announced the release of DataVio, its cloud-based solution for helping businesses automate the processing and extraction of data.